Job Description

Position Overview

Ultimate Staffing Services is currently seeking a dedicated and organized Event Coordinator to join their client's team in Napa, California. This role requires a dynamic individual who is passionate about event planning and marketing. The Event Coordinator will play a vital role in organizing national tradeshows and marketing events, ensuring their successful execution and alignment with the company's brand image.

Responsibilities

Events Coordination

• Oversee coordination and execution of all national tradeshows and marketing events, including identifying events, budgeting, and logistics.
• Maintain and update all tradeshow checklists, setup instructions, and tradeshow documentation.
• Maintain event details on the Marketing calendar.
• Manage inventory and purchasing of all event items.
• Execute lead imports, pre/post mailings, and other correspondence.
• Coordinate all sample product, supply, and POS needs.
• Create and update event collateral, including recipe cards and signage.
• Prepare and summarize event data and statistics for weekly, monthly, quarterly, and annual reports.
• Participate in person at events as needed.
• Execute post-event follow-up email communications.
• Responsible for execution of social media messaging and posting during onsite events.

Marketing Functions

• Coordinate sample requests from marketing partners for events and PR.
• Process sample requests as needed.
• Update POS materials and manage purchasing.
• Create and maintain specific SOP documentation.
• Manage organization, relevancy, controls, and archiving for department shared drive.
• Provide backup support for email blast communications, including developing message points, creation of blast, sending email, and tracking report logs.
• Support website maintenance, including developing icons and graphics, making updates, collecting site statistics, and updating recipe database.
• Represent the brand by making end-user visits in the local market as needed.
• Perform other miscellaneous marketing projects as assigned.
• Assist with updates to sales material, documentation, and customer requests.
• Provide Customer Service support, including answering phones.

Required Work Hours

Monday to Friday, first shift.

Benefits

Competitive salary ranging from $28 to $30 per hour, with approximately 5% travel time.

Additional Details

This role offers an exciting opportunity for a motivated individual to engage in a variety of event and marketing activities, enhancing the brand's visibility and success.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Job Tags

Hourly pay, Local area, Day shift, Monday to Friday,

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