Job Description

Fluor, a Fortune 500 company, is one of the largest professional services firms, providing engineering, procurement, construction, project management and related services, on a global basis. Fluor is currently seeking a record-keeping administrator in our Law Department. This position will be located at the Dallas Headquarters’ office in Irving, Texas and will provide support to the Paralegals and to the Billing Analyst within the Law Department.

This position will be in-office 5 days per week.

Responsibilities for this position include the following:

• Maintenance of corporate minute books and related files

• Preparation of resolutions, officer certificates and meeting minutes

• Physical and electronic filing of resolutions and related correspondence, agreements, documents and other corporate records

• Filing of annual renewals and reports

• Managing and updating director and officer information

• Working with affiliates and service providers globally in the management of corporate enterprise records

• Data entry and records management, with high level of efficiency and accuracy

• Processing of invoices

• Tracking and administering agreements with law firms and service providers

• Other duties as assigned

Basic Job Requirements :

• High School or equivalent

• 3-5 years of experience in professional office environment or combination of work experience and higher education

• Good working knowledge of Microsoft 365 Products (including Office, Teams, Word, Excel and OneDrive)

• Experience in filing and data entry

• Ability to communicate effectively with audiences that include but are not limited to management, coworkers, clients, vendors, contractors, and visitors

• Job related technical knowledge necessary to complete the job

• Ability to attend to detail and work in a time-conscious and time-effective manner

Other Job Requirements :

• Ability to work with highly confidential data in discrete and responsible manner

• Excellent attention to details and accuracy

• Good follow-through

• Ability to work on multiple tasks, prioritizing as needed

• Good interpersonal and communication skills, both oral and written

• Exceptional organizational skills, judgment and flexibility

• Ability to work well with others as well as alone

• Ability to follow instructions carefully

• Excellent attendance and punctuality

Preferred Qualifications :

• Experience in legal support, especially corporate recordkeeping, very helpful

• Experience and working knowledge of CSC Global and SAP useful

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